The Benefits of Board Pack Software

Board pack software compiles the necessary information into single file that directors can easily access from their computers, tablets or smartphones. Board members do not have to communicate with each other via insecure channels like email. Every document is presented in their most recent version. If an amendment or a new report is required the report can be added in the board pack quickly and all users will receive an instant notification informing them that the changes were made.

It is tempting to include the most information in your board’s agenda as you can to meet the requirements of compliance and offer the most value when planning for a meeting, but this can cause confusion and overwhelm board directors who need clear, concise and understandable reports. The most effective boards balance strict compliance and adding value to their clients by using templates, incorporating the most logically organized information, adhering to precise language and avoiding excessively technical information.

The chair of the board has the ultimate responsibility for the contents of the board pack and should be the ones taking the initiative to ensure that the content is pertinent and relevant. Board members are busy and might not have time to read and absorb a pack for board members within two weeks. The ideal deadline for submitting board papers is 7 to 10 days. This gives board members ample time to absorb, read and concentrate on the content.

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