Best Practices for Remote Board Meetings

When it comes to remote board meetings participants feel he has a good point less compelled to attend as they would in person. It’s easy for them to give in to the temptation to check your email, grab some food, or pick up the phone. You can get over the majority of these problems by organizing your meetings efficiently. The following best practices will help you keep your virtual meetings on time safe and productive.

Use a reliable, online portal with a board-management program which includes an agenda creator and video integration. It also includes other useful tools such as document centers and task managers. These tools let you hold meetings without having leave the portal, and make sure that everyone is able to access them regardless of the location, time zone, or device. It is a good idea to assign a moderator your meeting. They can oversee all these systems and ensure they are working properly.

Send reminders to attendees for the meeting at minimum 24 hours in advance. This will lower the number of no-shows and ensure that attendees have all the information they need to participate. Use an agenda template that outlines the specific details of the conference so that participants don’t wander off in the conversation.

If a member of the board is incapable of attending a remote meeting, the board member must write a statement to the board explaining their reasons and describing any reasonable accommodations that are requested. The board will then decide whether the excuse is legitimate. The board should be fair and consistent throughout the process, which can be complex.